A good and well written email actually is a reflection of one’s thoughts, maturity and the ability to convey effectively.
An email written well is also likely to generate more interest in the minds of the readers and is also likely to generate the required response, which is the ultimate aim and purpose of writing an email.
Some points that could make an email effective are:
the first major factor in effective email communication is to be able to select an appropriate subject line. The reader should be able to guess the content of the email even without opening it. This certainly helps a person to prioritise the emails for drafting responses.
an email is a mechanism by which one is able to reach out to his stake holders. Just as we greet a person, when we meet, an email should also start with greetings, which creates a good initial impression in the minds of the reader. If the sender and the receiver of emails happen to be in different time zones, a simple “hello” is also enough. This also helps the other person to understand that it is not only business that is being transacted thru the email, but the person is also quite well versed with the basic mannerism, that is needed.
when writing to anyone for the first time, it is important to introduce ourselves, so that the person can understand who he is communicating with.
to generate interest in the email, it is important to keep the content small. A lengthy email is more likely to be ignored.
No matter how strongly we have written an email, but if the closing remarks are not effective, the email is more likely to fail in generating any response.
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